In their day-to-day business, companies are confronted with a comprehensive exchange of data, be it in the course of negotiations with business partners or exchanges between employees at different locations. In this case, Intralinks Via Pro is a good alternative.
The purpose of the Electronic Data Room document management system
The continuous growth of the volume of documentation all over the world, the increasingly widespread use of electronic computers in information processing, the use of non-paper media, and other objective factors lead specialists to the conclusion that it is necessary to search for new opportunities for mastering and managing documented information.
For this purpose, Virtual Data Room with a file-sharing function is the most suitable solution. The main goal of the Data Room electronic document management is the introduction of modern software and hardware for the automation of processing processes.
Among the tasks solved here can be distinguished:
- aimed at improving the work of employees;
- reduction of the time of the agreement;
- increasing the performing discipline;
- clear and transparent access control;
- classification of documents, facilitating their search;
- structured storage of related documents;
- history of work with the document.
The functionality of Intralinks Via Pro service
Intralinks Via Pro is the electronic document management system that allows you to build a full-fledged system for managing business processes and organization documents.
Intralinks Via Pro platform helps transform a wide range of slow expensive and information-intensive tasks into streamlined efficient and real-time business processes. The platform allows collaboration through the creation of workstreams enabling business professionals to work together on documents or projects. Further Intralinks Via which is accessible through a simple web-based user interface allows users to access and share files at any time from their desktops to their mobile devices with control and monitoring over the content wherever it goes Intralinks Via integrates with existing applications and systems providing an extension of familiar tools and experiences and the means to coordinate work across people organizations and devices.
The flexibility of the system allows you to automate the organization’s document flow both in accordance with the requirements for office work and with the requirements of regulations, regulations, and instructions for working with documents developed and used by the organization.
Through Intralink Via Pro technology integrators and third parties, developers can create and deploy new business applications customized to specific customer requirements Additionally they can connect and integrate Intralinks Exchanges with existing content management systems and collaboration services as well as manage workflow and information exchange between systems
The benefits of intercorporate electronic data exchange via Intralink Via Pro
The introduction of Intralinks Via Pro electronic document management system allows you to solve several problems and achieve certain goals. The main objectives of the implementation project are usually the achievement of the following benchmarks:
- Providing a unified document repository with appropriate access security policies;
- Operational control of specific tasks (task controllers should always be aware of the current state of affairs, without additional meetings and calls);
- Providing analytical information (current work statistics) promptly and efficiently;
- Reducing the time for the implementation of management decisions;
- Reducing the time for approval of orders, instructions, etc.;
- Reducing the time for processing a document dozens of times, reducing the cost of office and sending/delivery of documents, as well as the wages of employees of the office and archivists;
- Improving the quality of the company’s work in the sense of reducing the processing time of requests and the number of errors made during processing.